The University of Notre Dame Australia Careers

Administration Officer, School of Health Sciences
Fremantle campus
Part time (0.6), Continuing Opportunity

• Rewarding opportunity
• Friendly and collaborative environment
• $71,664 to $76,281 pro rata (Level 4) + 14.25% superannuation

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office/school

The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience. Our School is distinctive for its teaching culture, delivery of quality contemporary education and its pastoral care mission. We are able to do this through the dynamic learning experiences made possible by the teaching staff, the collaborative and strong external partnerships with industry and engagement with alumni and the community. Our courses are delivered by experienced clinicians and academics ensuring materials and content are evidence based, contemporary and future focused.  
 
About the role

This position works in collaboration with academic and professional colleagues to provide effective and efficient administrative support for the national School of Health Sciences. This position will report to the Administration Coordinator, working under routine supervision.

Key Responsibilities

• Provide effective and efficient administrative support within School;
• Work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication.
• Provide excellent customer service to students and University stakeholders, ensuring timely communication when responding to queries
• Compiling and assisting with reports, typing of correspondences, submissions, statistical summaries and data sets, and other material as required;
• Support and maintenance of internal databases and registers and management of day-to-day requirements of the office;
• Assisting the Administration Coordinator and Senior Administrative Officers within the national administration team of policies, procedures, guidelines and forms;
• Coordinate meetings, prepare minutes and organise correspondence for meetings;
• Liaise with various leaders across the University departments to ensure collaboration;
• Other duties as identified by the Administration Coordinator; and
• Comply with policies and procedures in all aspects of their work and conduct.

Qualifications, skills & experience

• Completion of a diploma level qualification, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated administrative experience, preferably in tertiary or other education sectors.
• Demonstrated competency in various software packages including the Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and timetabling programs (Allocate, Sonya).
• Highly developed communication (oral and written) and interpersonal skills with the ability to liaise effectively with tact and discretion, with a wide range of people both internal and external to the University.
• Ability to exercise initiative and judgment as appropriate, and work in a flexible and dynamic environment with competing priorities to meet deadlines.
• Ability to collaborate across multifunctional teams, providing a high level and responsive service.
• Proven record of preparing high quality documentation with excellent accuracy and attention to detail.

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Previous applicants need not apply.

Applications closing date: 12 November 2024

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Seamie Hanafin, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.